The front desk that never closes.
Kalendaryo answers your shop’s texts, books guests around the clock, and fills cancellations before the chair goes cold. You keep cutting.
No setup fee, no contract. Cancel whenever you like.
Northside Studio
(415) 555‑0142
yo any chance u can squeeze me in tmrw for a fade
Hey Andre — Marco has 10:30am or 4:15pm open tomorrow. Which one works?
10:30 works
Booked — Marco, tomorrow at 10:30am, skin fade, $40. I'll text you a reminder tonight.
Sent at 9:42 PM. The shop had been closed for three hours.
- Answers in seconds
- Every text, every hour, including Sundays.
- Books without you
- Real availability, real staff, no double-booking.
- Refills the chair
- A cancellation goes back out to your waitlist.
The math
An empty chair is the most expensive thing in your shop.
You do not lose money on the appointments you take. You lose it in the gaps — the unanswered text, the slot that cancels Friday night, the regular who quietly stopped coming.
3 missed calls
on a busy Saturday
Your hands are in someone’s hair. The phone rings out. Most of those people book somewhere else instead of calling back.
2 no-shows
in an average month
At $45 a cut that is $90 of chair time you can never resell — and nobody was told the slot was free.
9:42 PM
when people actually book
Booking intent shows up after work, on the couch, long after the shop is dark. A voicemail box does not convert it.
What it does
Not a chatbot bolted onto a form. A front desk that works your channels.
Your booking page stays a booking page — fast, predictable, no conversation required. Kalendaryo takes the work no form can do.
- 01Available now
It answers, whatever the hour
Guests text your shop number or open the chat on your booking page. Kalendaryo reads the real schedule — the right barber, the right service length, the hours you actually keep — and books it. No account, no app to download.
“Do you take walk-ins tonight?” → answered, and booked, at 9:42 PM.
- 02Available now
A cancellation becomes a booking
When a slot frees up, Kalendaryo checks who is waiting for that barber on that day, and emails the best match the offer. First to claim it gets the chair. You find out when it is already full.
“Marco just opened up at 2:15 today — want it?” → emailed to the best match, claimed in four minutes.
- 03Available now
Your regulars come back
It learns each customer’s rhythm — the three-week regular, the six-week drop-in — and emails them when they drift past their usual gap. The nudge that owners never have time to send.
The win-back email: “It’s been five weeks since your last cut with Marco. Saturday 10am is open.”
- 04Coming soon
Missed calls stop being lost calls
A ringing phone you cannot reach turns into a text back within seconds, and the conversation picks up from there. Coming as part of the AI Front Desk tier.
“Sorry we missed you — want me to find you a time?”
Monday morning
You get a receipt for the work it did.
Software you have to check is another chore. Kalendaryo reports to you instead — every booking it took, every slot it saved, every customer it brought back, summarised each week.
Every action is logged against a real appointment, so you can open any line and see what was sent and to whom. Full conversation transcripts are kept for 30 days.
- Appointments booked
- 7 by text, 4 on the booking page
- Cancellations refilled
- Offered to the waitlist, claimed in minutes
- Regulars brought back
- Nudged past their usual gap
- Booked while you were closed
- Outside your opening hours
Booked through your front desk this week: about $340 — of which about $150 was chair time recovered from cancellations and lapsed regulars.
And all the ordinary things, done properly.
The scheduling underneath is not an afterthought. It is the part we built first.
Taking the booking
- A booking page at your own link, styled with your logo
- Guests book without creating an account or downloading anything
- Reschedule and cancel by link — no phone tag
- Deposits and card-on-file for no-show protection (coming soon)
Running the shop
- Per-barber schedules, time off, and one-off closures
- Multiple locations under one login (Pro and above — Free covers one)
- Two people don’t land on the same chair — the database refuses a second booking for a single-capacity slot, and a class checks its capacity under a lock
- A staff view for the floor: today’s chairs, check-ins, close-out
Keeping people informed
- Email confirmations the moment a booking lands — and texts too, on AI Front Desk
- Reminders the day before, so fewer people forget
- Notification preferences your customers control themselves
- A full audit trail of every change, and who made it
Pricing
Priced against the chairs it fills.
Three chairs refilled a month — $135 at a $45 cut — more than covers the AI tier.
Free
Get off paper and off the phone.
$0forever
- Your own booking page
- Guest booking, reschedule and cancel links
- One staff member
- Email confirmations
Pro
For a shop with a team and a full book.
$49per location / month
- Everything in Free
- Unlimited staff, schedules and time off
- AI books appointments on your page
- Email confirmations and reminders
- Add locations as you grow — $49 each
- Reporting and audit history
AI Front Desk
The agent works your text line so you do not have to.
$99per location / month
- Everything in Pro
- Text confirmations and next-day reminders
- A dedicated number that answers texts day and night
- AI answers and books over text, not just on your page
- 2,000 text segments a month included, $0.03 per segment after
- Automatic cancellation backfill from your waitlist
- Lapsed-customer win-backs
- Your Monday morning report
Your dedicated number and text channel are set up by us after purchase — usually within a few days, sometimes longer while carriers approve it. Everything else works the moment you sign in. To register your number, US carriers require your business's EIN and legal name. Sole proprietors without an EIN can still get a number, with lower message limits — we'll walk you through it.
Talk to usPriced per location, never per chair — renters are your business, not ours. AI on your page with Pro, AI over text with Front Desk.
Questions owners actually ask.
Do my customers need an app or an account?
Not to book. Customers open your booking link or text your number and book right there — no download, no password, no “create an account to continue”. They get a confirmation by email with a link to reschedule or cancel. A free account is optional and worth it for regulars: it turns on text confirmations and reminders, lets the assistant recognise them next time, and keeps all their bookings in one place.
What happens if the AI gets something wrong?
It cannot invent availability. Every booking goes through the same scheduling engine as your booking page — real staff hours, real service lengths, and a database rule that refuses a second booking for a single-capacity slot — a class checks its capacity under a lock, so the last spot can only go once. It confirms the details back before it books, and every message it sends is logged against the appointment, with the full conversation transcript kept for 30 days.
Do I have to give up my phone number?
No. You get a dedicated number on the AI Front Desk tier and choose how far to push it — some shops put it on their Google listing and window, others just forward texts to it at first. Your existing line keeps working either way.
Can I still book people in myself?
Always. Walk-ins, phone calls, the regular who only talks to you — you add them in the dashboard and the agent works around them. Kalendaryo covers the hours and channels you cannot, it does not take over the ones you can.
Is this only for barbershops?
It was built with a barbershop, and that is where it is sharpest today. The scheduling underneath has nothing barbershop-specific about it, so salons, nail and lash studios, tattoo shops and independent practitioners fit fine. Tell us what you run and we will tell you honestly whether it is a fit yet.
What does 'Talk to us' mean?
Most shops set themselves up at /signup in under fifteen minutes. Talk to us is for chains, multi-location groups, migrating existing customers, or anyone with a question before they buy — we work through the setup with you directly. No setup fee, no contract, and you can leave whenever you like.
Can I set up myself?
Yes. Go to /signup, pick a plan, and your booking page is live in under fifteen minutes — no call required unless you want one.
What if I have several locations?
Talk to us. Chains and multi-location groups are billed per active location and usually have a few things worth confirming before they buy, so reach out from the Talk to us section and we will walk through it together.
Talk to us
Chains, multiple locations, migrating existing customers, or just questions before you buy — we work through it with you directly. Ready to start on your own? Every plan has a Get started button above. No setup fee and no contract either way.
- Setup is a conversation with the assistant, not a form to fill in
- On AI Front Desk we register your number with the carriers for you
- No setup fee, no contract